IT Hardware Procurement Specialist – Senior

Overview:

SOFTSWISS is hiring an IT Hardware Procurement Specialist to join our team. You will take ownership of the full hardware lifecycle: from supplier sourcing and purchasing to logistics, inventory, and equipment data management, supporting our distributed teams across multiple regions.

Purpose of the role:

You will manage the end-to-end hardware procurement and lifecycle processes to ensure employees have timely access to reliable equipment across all locations. Your work will improve operational efficiency, cost control, and data accuracy by standardising procurement practices, streamlining logistics, and maintaining consistent hardware records across the organisation.

Key responsibilities:

• Research, compare, and select suppliers to secure the best prices, discounts, and purchasing terms
• Manage procurement and logistics of IT hardware across multiple regions, including Asia, Europe, South America, and others
• Coordinate delivery and collection of equipment for employees, including shipment, pickup, replacement, and return logistics
• Maintain accurate and up-to-date hardware records in 1C
• Coordinate the transfer of equipment to service centers for repair and provide the necessary information to responsible colleagues
• Manage warehouse inventory and ensure accurate tracking of equipment assigned to employees
• Conduct regular inventory checks for warehouse stock and equipment currently in employees’ possession
• Standardize and improve the hardware section in 1C, including: maintaining a unified hardware database, introducing a common format for technical specifications, recording warranty periodsclassifying hardware by legal entity, category, technical specifications, condition, and intended use
• Collaborate with colleagues involved in hardware selection, purchasing, and related operational processes
• Monitor hardware availability across all categories and ensure timely replenishment
• Handle procurement-related documentation, including invoices and other purchasing documents

Required Experience:

• English level B1 and above
• Russian language proficiency
• 2–3+ years of experience in hardware procurement, IT asset management, logistics, inventory, or a similar role
• Hands-on experience with 1C
• Experience using Jira and Confluence
• Experience in inventory management and warehouse accounting
• Experience organizing hardware logistics across different regions
• Good understanding of procurement documentation, including invoices

Nice to have:

• Experience in supplier negotiations and vendor management
• Understanding of warranty handling and repair workflows
• Strong organizational skills and attention to detail
• Structured approach to documentation and process improvement