Overview:
We are seeking an organized and proactive Office Manager to join our Warsaw office on a fixed-term replacement contract until July 2027, with the possibility of extension. This role is ideal for a detail-oriented professional who thrives in a dynamic office environment and enjoys ensuring smooth day-to-day operations. You will act as the central point of contact for office-related matters and play a key role in maintaining an efficient, well-organized workplace
Purpose of the role:
As Office Manager, you will oversee daily office operations, manage suppliers and service providers, and support internal teams including HR, Accounting, and Administration. You will supervise office maintenance, coordinate in-office events with the Event Manager, and ensure smooth onboarding for new employees.
Key responsibilities:
- Oversee daily office operations, including records management, inventory control, mail handling, and supplier coordination
- Supervise cleaning staff and ensure the office remains well-maintained and organized
- Act as the primary point of contact for all office-related matters, liaising with external suppliers, service providers, and building administrators
- Collaborate with internal departments such as HR, Accounting, and Administration to facilitate smooth operational processes
- Work closely with the Event Manager to organize in-office events
- Manage purchasing documentation, including processing orders, cost control, and maintaining workflow system records
- Oversee the WINSTYLE shop, including receiving and distributing orders, tracking deliveries, and conducting periodic inventory checks
- Support the onboarding of new employees by coordinating access card issuance and office inductions
- Develop and enhance office policies and procedures to improve efficiency and workplace experience
Required Experience:
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) or similar applications
- Fluency in Russian (B2), English (B2), and Polish (B1+)
- Strong organisational skills with the ability to prioritise tasks and manage time effectively
- Excellent communication and interpersonal skills
- Creativity and initiative in problem-solving and office management
Learn more about our hiring process here – what to expect, how to prepare, and what makes SOFTSWISS different.
